i’m matt james

professional event planner

  • Over 25 years event-planning experience
  • Winner of 30 industry awards
  • Clients include:
  • Elton John,
  • Stella McCartney,
  • Sarah Jessica Parker,
  • Kevin Spacey……and more

welcome

Matt James professional event planner
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CONTENTS

ON THIS PAGE

01 ice-breaker activities

Conversation-starters and 40th birthday party activities to help break the ice

hello my name is... sticker badge highlighting their 'special power' worn on shirt breast
Table Topics conversation-starter cards
DIY self service Vodka bar at a party with vodka and various juices in carafes
40th birthday party photo cone hats showing a man now and as a baby
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02 OPPORTUNITIES TO CONTRIBUTE

Ensure guests feel included with 40th birthday party activities that allow them to contribute and share

40 Reasons We Love You signing poster guest book alternative for a 40th birthday party
retro telephone audio guest book set up next to an instructions sign inviting party guests to record a message
40th birthday guestbook alternative signing poster with photos of the guest of honor 'then and now'
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03 CREATing ATMOSPHERE

Keep the energy up and atmosphere lively with 40th birthday party activities that encourage circulation and flow

photos and fun facts cards hanging from balloon strings at a party
individual sheets of fun facts clipped to string garlands and hung from a tree at a garden party
woman clipping photograph onto illuminated string lights to create garland decorations on a wall
gold balloon with 'Pop Me' handwritten on with a Sharpie with strips of paper with other fun facts printed on
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04 BRINGING EVERYONE TOGETHER

Create shared experiences that bring everyone together and help them bond

man standing with a group of friends at a party holding up fan faces of his face in front of theirs
man standing next to a custom pinata of himself
friends watching a back yard birthday slideshow
group of male friends holding up wedding party photo booth props
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ADVICE FROM A PRO

40TH BIRTHDAY party activities

summary
  • Engagement is essential for creating atmosphere
  • Icebreakers and conversation-starters facilitate introductions; taking the pressure off the host
  • Use them to encourage different groups to interact and discover things they have in common or might not know about the 40th birthday boy / girl
  • 40th birthday party activities that allow guests to contribute and share; a memory, anecdote, or photograph, makes everyone feel included
  • Activities also encourage circulation, which keeps the energy up and prevents guests clustering in corners with the people they came with
  • Keeping people moving, exploring different areas, mingling with others, and discovering new things creates a lively and fun atmosphere
  • Activities can also provide a handy distraction for guests to extract themselves from awkward conversations!
  • Always include at least one activity that brings everyone together as a group
  • A shared experience creates a bond and unites all the different groups as one; people that are all important to the 40th birthday boy / girl
  • People love to feel connected, especially through something meaningful, so it encourages more interaction
  • Perhaps most importantly, activities prevent boredom and people leave with something to talk about, share, and remember; they feel as though they’ve had an experience.
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MATT’S TIPs

Matt James professional event planner
in this section

01 ice-breaker activities

WHY YOU NEED ICEBREAKERS AND CONVERSATION-STARTERS

  • 40th birthday parties often involve a mix of family, friends, and work colleagues from different areas of the birthday boy / girl’s life.
  • This can mean different age groups and social circles, who don’t necessarily know one other, being thrown together in a room.
  • In situations like this, you can’t just hope they all mingle and interact.
  • If you leave it to chance, people will cling to their tribes and congregate in groups; family in one area, work colleagues in another, old college friends together….and so on.
  • This is a sure-fire way to kill the atmosphere.
  • Not to mention the poor birthday boy / girl will spend all night flitting between different groups, moderating their conversations or behavior accordingly, which is no fun for them.
  • Realistically, you can’t be on hand to introduce all the guests to one other or provide prompts for things they may have in common,
  • Which is why you need to lay on a few simple icebreakers that will act as conversation-starters or talking points.
the idea

Hello My Name Is… stickers

Facilitate introductions and conversations with name tags revealing guests Special Talent, Superhero Power, or Favorite Sitcom Character

read more
Man wearing Hello My Name Is... sticker
the idea

fan face custom cutouts

Create photo ops by providing guests with fan faces of the 40th birthday boy / girl at different stages of their life

read more
group of people holding custom fan faces of the 40th birthday boy in front of their own faces
the idea

photo party hats

Create custom party hats printed with old photos of the 40th birthday boy / girl from different stages of their life

read more
color photo party hats showing the 40th birthday boy now and as a baby
the idea

fun facts napkins

Use on bars, buffet, or dessert tables to provide conversation-starters and entertain guests with ‘Fun Facts About the Birthday Boy / Girl’

read more
custom photo 'Fun Facts about the Birthday Boy' 40th birthday party napkins
the idea

how well do you know the host?

Leave printable quizzes in areas where people congregate or sit to entertain party guests and provide conversation starters

read more
'How well do you know the birthday boy?' 40th birthday party game printable quiz
the idea

custom crossword

Leave custom crossword puzzles about the 40th birthday boy / girl on place settings or occasional tables to help break the ice and keep guests engaged

read more
Custom crossword puzzle about 'Samantha'
the idea

table topics

Help your elderly aunt from Iowa find something to talk about with your goth-rock obsessed teenage niece using these cool conversation-starter cards

read more
Table Topics conversation-starter cards
the idea

D-I-Y COCKTAIL BAR

Take the pressure off drinks service and help break the ice by providing recipe cards and ingredients for guests to make their own cocktails

read more
DIY cocktail bar with liquor, ingredients, and a cocktail recipe sign for party guests to make their own drink
the idea

EDIBLE DRINK MARKERS

Make personalized edible drink markers using alphabet cookie cutters and melons

read more
party drinks with edible drinks markers made of fruit spelling out the names PETER and ZOE on bamboo skewers
in this section

02 OPPORTUNITIES TO CONTRIBUTE

how to ensure everyone feels included

  • Activities that allow guests to contribute and share; a memory, anecdote, or photograph, makes everyone feel included
  • I once read about a holiday party guests where asked to bring two photos of happy moments from the past year, which they then used to decorate the tree.
  • The party started with everyone gathered around the tree, sharing a drink, and reflecting on positive experiences that had brought them joy.
  • It sounded like a lovely way to bring everyone together; allowing people to bond over something personal and meaningful, and it no doubt set the tone for the rest of the evening.
  • You could take a similar approach to your 40th birthday party activities by asking guests to bring photos of memorable moment they’ve shared with the birthday boy / girl, which could then be clipped to strings to form part of the room decorations.
  • Alternatively, invite guests to ‘Take a Walk Down Memory Lane’ by writing down a favorite memory or amusing anecdote of the birthday boy / girl
  • The host could then read a few out loud as part of a thank-out speech later in the evening.
  • People love to discover new things about someone they know—especially if it’s something unusual or unexpected—so these activities double as entertainment.
  • And by inviting guests to contribute and share makes everyone feel as though they are included.
  • It highlights—and allows everyone to bond over—the thing you all have in common; your relationship with the 40th birthday boy / girl.
the idea

guestbook alternative: signing poster

Invite guests to write messages for the 40th birthday boy / girl on a signing poster with ‘Then & Now’ photos to be framed as a keepsake

read more
40th birthday party custom 'then & now' photo framed signing poster guestbook alternative
the idea

audio guestbook

Bring your guestbook to life and capture authentic and unfiltered voice messages from friends and family to treasure forever

read more
40th birthday party red telephone audio guest book next to a printable instructions sign inviting party guests to leave a message
the idea

polaroid guestbook

Snap it, shake it, stick it, sign it! Invite guests to illustrate their guestbook entry by using an instant camera

read more
Polaroid guestbook, instant camera, and instructions sign set up for a 40th birthday party
the idea

video guestbook

Capture the love by setting up a tablet on a tripod for guests to record video messages for the 40th birthday boy / girl

read more
couple recording a video message on a tablet on a tripod for a 40th birthday party
the idea

through the years guestbook

Customize a guest book with photos of the 40th birthday boy or girl ‘through the years’ to create a personalized keepsake

read more
'Through the Years' custom photo guestbook showing the birthday boy through 40 years
the idea

Shoot it, share it sign

Ask guests to capture memories by snapping, sharing, and tagging photos on social media using a custom hashtag

read more
'Oh Snap! Share the Love' custom hashtag sign for event photos
the idea

a trip down memory lane

Have guests take a trip down memory lane by sharing their favorite memory of the 40th birthday boy or girl

read more
Share a memory cards and sign for a 40th birthday party trip down memory lane
the idea

reasons we love you guestbook

Turn a guestbook into a meaningful keepsake by having party-goers write down all the things they love about the 40th birthday boy / girl

read more
handwritten 40 reasons we love you signing poster birthday guestbook alternative
the idea

bucket list suggestions

Ask guests to suggest experiences for the 40th birthday boy / girl to have before they turn 50

read more
'Before I'm 50' bucket list suggestions cards and sign for an 40th birthday party
the idea

‘through the years’ photo garlands

Create interactive party decorations by asking guests to bring their favorite pictures of the 40th birthday boy / girl to add to photo garland decorations

read more
woman hanging a photo on interactive photo garland party decorations showing the 40th birthday boy 'Through the Years'
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more 40th birthday party activities

40 year old man standing next to a custom pinata of himself
friends watching a back yard 40th birthday slideshow
gold balloon with 'Pop Me' handwritten on with a Sharpie with strips of paper with other fun facts printed on
individual sheets of fun facts about the 40th birthday boy / girl clipped to string garlands and hung from a tree at a garden party
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